A group trip with friends seems like the ideal way to spend a long weekend or week away. Who doesn’t love seeing new sites with a close-knit pack of friends and family? Together, you can book group activities, split costs, and—most importantly—share memories.
However, group trips can be daunting if not done right. Try these 5 tips to plan the perfect, hassle-free group trip.
1. Pick a Leader and an “Accountant”
You’ll want one person sending out all the group emails, making spreadsheets, researching activities, and planning carpools. Another person (or the same person) should be responsible for dividing costs and collecting payments from everyone in the group. Collecting money can be a bit of a drag—that’s why we suggest taking it off your Leader’s plate and having a dedicated team “accountant.”
Bonus Tip: For payment splitting, try apps like Splitwise or Venmo.
2. Use a Survey for Big Questions
Getting everyone on the same page is tough. Where do you want to go? When do you want to leave? How much do you want to spend? What do you want to do while there? Planning a group trip relies on “majority rules”, otherwise we would never get anywhere. Try free survey apps like Google Forms, SurveyMonkey, or Zoho Survey to gather feedback and share results as you go.
Bonus Tip: Make sure you have an ongoing group chat to keep everyone up to date. Facebook Messenger and Google Hangouts are free!
3. Pick a Budget (and Keep to It)
Choosing a budget for a group trip is often one of the most difficult things to do. You’ll want to tailor the budget to those with both small and large amounts of disposable income. One way to do this is to travel off-season or keep an eye out for flight deals using apps like Hopper. You can also have “optional” activity days where those who want to buy tickets to this or that can while others enjoy a cheap/free day at a pool, beach, or park.
4. Book By-Owner Rentals Instead of Hotels
Hotels are high cost and low personability. Not only that but they tend to be less environmentally friendly than their rental-by-owner counterparts (think AirBNB or Breakaway Vacations many rental properties). By-owner rentals have the same sense of professionalism and luxury but are more ingrained within the community in which they are established. They are also more likely to pair with local businesses for promotions and events!
5. Pre-Plan an Activity or Two Per Day
Group trips are the perfect opportunity to try new things abroad. You can book adventure activities like bungee jumping or scuba diving; you can focus on cheap activities like hiking or seeing local landmarks; or you can pick out some of the best food and drinks hangout spots to try. Daily activities are the key to getting the most out of your trip and your time together. However, for everyone’s sanity, make sure to leave room for free time, too!
Planning a group trip doesn’t have to be a burden. If done correctly, it can be a ton of fun for yourself and everyone else involved. If you need somewhere to stay in British Columbia, check out our vacation rental locations in Kelowna and on Vancouver Island.